Exchange email signature manager

Take control of your email signatures in Microsoft Exchange with the WiseStamp signature manager. Use this powerful tool to easily manage Microsoft Exchange signatures for all users.

No matter which Microsoft technology you use (on-premises Exchange, hybrid Exchange, Exchange Online, etc.), with WiseStamp you can easily design and manage your email signatures in Exchange with minimum IT involvement.

One time set up – no maintenance after initial installation
On-premises Exchange solution
Easy migration to Microsoft 365
Full control over user management
Complete ownership over email data

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MS Exchange signature deployment

We offer a comprehensive solution for Exchange email signature deployment. Our email signature manager utilizes the Exchange transport rule, installed on your Exchange server, which acts as a “gateway” to the Wisestamp service. This allows signatures to be imprinted on your email, ensuring 100% email signature conformity across all devices.

WiseStamp Email signature manager for Exchange can be configured in three ways:

Server-side solution (All devices+email platforms)

One-time setup (signature will update automatically on all devices/platforms)
System administrators have full control over all employees email signatures
Multiple signatures per inbox
Full coverage on all devices
no character limit

Find the right solution for your way of work

Client Side

Server-Side

One-time setup

Automated signature for all devices & platforms

Full coverage (all devices including mobile & CRM)

Rules based signatures

Visibility in devices (see before you send)

Multi-sig

No character limit

Save dozens of IT hours

WiseStamp is the perfect solution for IT managers looking to easily take control over the entire company’s email signatures. Install once and never look back!

One time set up

With One time set up for exchange signatures, you can now create a company-wide signature that will automatically appear on all outgoing emails.

Seamless integration

Expect an unparalleled level of integration and security. Our seamless integration means that you’ll be up and running in no time, with easy user sync and data transfer capabilities.

Enable roles and permissions

With Role-Based Access Control aka RBAC in Exchange, we provide you with a practical solution for granting specific administrative privileges to individual users or groups.

Assign signatures by department or teams

WiseStamp’s signature software for Exchange enables IT administrators to easily assign dedicated Email signatures by specific department.

Automated new employees process

Our signature management software provides an automated and easy solution for new employees onboarding.

Sync with Exchange employees directory

With our synchronization feature of Exchange, you can easily sync your employees’ directory information and email signatures with just a few clicks.

Data storage and security

Data center technology

WiseStamp relies on the latest data center technology to ensure security and stability, with advanced encryption protocols, state-of-the-art infrastructure and continuous monitoring.

Integration & setup assitance

Our team is available to provide assistance with setting up your exchange signature account, as well as integrating your systems with WiseStamp.

No email hosting

Unlike other solutions in the market, we can embed the signature without using third-party servers. You permit us to inject your signature but maintain full ownership over your email data.

GDPR compliant

We acknowledge the importance of safeguarding your organization’s email traffic data, and we share your concerns regarding its security. Therefore, we are implementing all the essential measures to ensure that your data remains safe and protected against any potential compromise.

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For Individuals

For Organizations

FAQs

What is email signature management

Email signature management refers to the process of creating, designing, and controlling email signatures for an organization’s employees. It involves standardizing email signatures to ensure consistency and professionalism across all employees and devices, as well as managing changes, updates, and additions to email signatures.

What is an Exchange signature manager?

An Exchange signature manager is a tool that allows for centralized management of email signatures and disclaimers for all users across all devices, regardless of the Microsoft technology being used.

What solution does WiseStamp offer for Exchange signature management?

WiseStamp offers an Exchange signature manager that is one of the few on-premises Exchange signature management solutions that can be migrated to Office 365. It provides server-side, client-side, and combined configuration options to ensure email signature conformity across all devices.

How do I add a signature in Exchange without a signature manager?

To add a signature in Exchange without a signature manager you can create a Transport Rule in the Exchange admin center. This rule can add a standard signature to all outgoing messages sent by your organization.

Learn more on How to add a signature in Exchange

How can email signatures be managed in Microsoft 365?

Email signatures, disclaimers, and disclosure statements can be created and managed in Microsoft 365 using the built-in signature editor. Users can set up the signatures to apply to all incoming and outgoing messages or to certain messages containing specific words or text patterns.

Learn more about Outlook365 integration

How does WiseStamp process organization Emails in Exchange?

With WiseStamp’s server-side solution for Exchange, your organization emails are processed seamlessly to embed the signature before they get sent out. We only add the signature to the email and do not retain, access or modify any of its content.

How do statistics and domain management Work in Exchange?

As a provider of Exchange signature management services, we understand the importance of keeping track of account requests and embedded signatures. By maintaining detailed statistics, we’re able to continually improve our service.

Is WiseStamp’s secure?

WiseStamp’s server-side solution offers a secure and streamlined method for Exchange signature management, ensuring that email systems remain safe.