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WiseStamp Email
Signature Manager

Have complete control with a 360° email signature management solution. Effortlessly create, publish, and manage consistent, professional signatures across your entire organization.

G Suite email signature management - WiseStamp GOOGLE WORKSPACE
Office 365 email signature management - WiseStamp OFFICE 365
Microsoft Exchange logo EXCHANGE
Get started > Get started > Schedule a demo
WiseStamp Email Signature Management software

Trusted by more than 15K enterprises worldwide

How does the email signature manager work?

With WiseStamp’s you will gain total control over your organization’s email signatures from a single, easy-to-use dashboard.

Seamlessly integrate with Google Workspace, Office365, or Microsoft Exchange to unify your company’s email communications, turning every email into a powerful marketing tool.

Effortlessly manage signatures for any number of employees with just a few clicks, streamlining your workflow and ensuring a consistent brand presence across all emails.

Illustration of an email signature management tool

Keep consistency. Boost engagement

Easily unify and manage your email signatures transforming them into an
engaging marketing channel – No coding. No IT maintenance. It’s that easy.

Branding tool

Keep consistency in every email sent

  • Maintain brand unity across all your company’s emails.
  • Ensure email compliance by including legal disclaimers.
  • Verify the accuracy of your employees’ details.
  • Transform each employee email into an opportunity – promote PR activities, awards, certifications, trust badges, and other brand assets.

Start now >

Easy to use email signature manager

Centralized email signature management

No matter what email platform your business operates – we got it covered.
Including Email signature management for Office 365, Google Workspace and Microsoft Exchange.

View the links below for further information

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Google Workspace

  • One-click sync for all your employees using API integration.
  • Automatic updates for any employee changes
  • Assign user access to control user-editable fields


See how it works >

See our product page in Google Workspace marketplace


Microsoft (Office) 365

  • Manage your entire organization’s signatures centrally, with no need for individual installations.
  • Deploy & sync all company signatures on all employee emails (desktop & web).


See how it works >


Microsoft Exchange

  • Quick, one-time setup with no ongoing maintenance.
  • Full control for IT administrators
  • Easy migration to Office 365 if needed.

See how it works>

Easily manage all employee signatures

Control and  your team’s email signatures with an intuitive platform. Quickly customize, adjust and maintain individual or group signatures for a consistent, professional appearance. Enjoy seamless integration and compatibility with all email providers.

Find out more

Design beautiful signatures in one-click

Create customized email signatures that reflect your brand and marketing goals. Choose one of our pre-made templates, adjust colors and fonts, and add marketing components to strengthen your email presence and showcase your products or services.

Explore our templates

Boost your emails‘ performance

Use your email signatures as a powerful marketing channel. Add WiseStamp’s marketing apps, such as banners, call-to-action buttons, legal disclaimer, videos, and more.

In one click apply your campaigns across your entire organization’s email. Yes, in just one click!

Find out more

Manage and track campaigns

Run email signature scheduled campaigns with data-driven insights. track clicks to measure your signature’s CTA performance, and impressions to monitor brand exposure. You can also integrate WiseStamp with Google Analytics to track how email signature campaigns affect your results.

Find out more

Email signature software
Email signature management design
Email signature manager as a marketing channel
Email signature management, tracking and measuring performance
Background of email signature rules

Smart Signature Rules

Tailor your email signatures to match different audiences with ease. WiseStamp’s advanced server-side Signature Rules ensure that the right email signature is applied automatically, based on factors like recipient, department, or location—giving you complete control over every email sent.

Learn more

Start saving IT time, while earning marketing value

When creating, customizing, and deploying a consistent email signature across
your organization is so easy, saving is just a matter of a click.

How many employees?

Studio & Marketing

Signature design, new employees onboarding, marketing assets and campaigns.

0
hours/yr.

IT

Implementation, embedding, server settings, rules configuration and error tickets.

0
hours/yr.

Employees

Constant staff reminders, signature deployment, signature testing, compatibility issues.

0
hours/yr.
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Calculator settings

%
$
$
$
Potential savings

Brand impressions

Number of people exposed to your company’s logo inside your email signatures every month.

0

Clicks

Number of people engaging with your email signature by clicking on banner ads or CTA buttons.

0

Leads / conversion rate

Projected increase in potential clients and sales as a result of having a centralized email signature.

35%
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Calculator settings

%
$
Promotional value
Request your analysis >

Integrates with any email-based CRM platform

Our server-side solution makes it easy to add your signature to any CRM system,
so you can stay connected with your customers and prospects, and promote your brand every time your team sends an email.

Learn more

Your success and security are important to us

Dedicated tech support

Whether you need help getting started, need assistance with troubleshooting, or have questions regarding email signature management, WiseStamp offers full support. Don’t hesitate to reach out to us for any assistance you need.

Visit help center

Integration and onboarding

We’re here to help with setting up your account, integrating your systems and customizing your company email signatures to help your business grow.

Custom Template Design

Have your own signature or special requirements that aren’t supported by the system? Let’s create it together! We offer a personalized service that includes writing custom code specifically for your needs.

GDPR & Compliance

Keeping your company’s email data safe is a priority. At WiseStamp, we take all measures to protect your data.

Visit Security Center

example of WiseStamp support email signature in mobile phone
email signature manager for bizzabo

A Reward for success from our clients & partners

Adding new tech tools can be challenging, especially for an organization. We invite you to gain some valuable insight from our users’ stories.

Ogen turned to WiseStamp to support their strategic rebranding. As a non-profit, their centrally-managed signatures are now a key to success.

Read more

With WiseStamp, Amobee managed to launch brand-building marketing campaigns, and successfully track their results

Read more

Slantis is using WiseStamp to present itself in a more neat and tidy way in front of their worldwide suppliers

Read more

FAQs

How do I create and manage email signature in Google workspace?

  1. Schedule a demo with one of our sale reps.
  2. Sign up to WiseStamp email signature manager
  3. Use the Google Workspace email signature manager control panel to add your details in the required fields (Name, Company name, phone number, office extension, social media icons, etc).
  4. Customize signature segments by department (choose a template, add special add-ons like banners, buttons, and disclaimers).
  5. Integrate our system with your Google Workspace domain and deploy your new signatures.

How to add a global Office 365 signature?

  1. Choose a designed template from our many options. Set your global company info, logo, and brand colors. Social media icons, buttons, and other widgets are also available as addons.
  2. Import a list of your users with all their required signature information in CSV format. Wisestamp will auto-embed the users’ info in their signatures – ready for deployment.
  3. Group your signatures by department or role, and assign certain users like department heads Admin authorization to edit their department’s signature, and give it uniquely relevant features.
  4. Send your users the Wisestamp Outlook Desktop Signature Installer EXE to install on their machines. Wisestamp’s manager can now auto-sync their Outlook apps’ signatures.
  5. Centrally edit and publish your entire organization’s emails signatures within seconds.

How to add a global signature in Google workspace?

  1. Connect your Google Workspace Super Admin with Wisestamp to easily deploy signatures to your entire organization’s emails with a click of a button
  2. Integrate your G Suite user directory with WiseStamp via API. We auto update new and deleted users and provides you a list of all your active users
  3. Assign and manage multiple signatures with specific design and CTA for different departments and roles
  4. Quickly create a responsive HTML signature, company wide, using Wisestamp email signature editor (use designed templates, upload a logo, and add banners, buttons and other CTA options)
  5. Centrally edit and publish your entire organization’s emails signatures within seconds

How to add an email disclaimer in Google workspace

You can create a Google workspace signature disclaimer pretty easily in a few different ways. 

  • For personal use, we would recommend using the Wisestamp email signature editor, where you can set up a clean and professional email signature with a disclaimer in just a few minutes. 
  • For small teams that look to set up a unified Google workspace signature, we recommend either starting with the free Wisestamp email signature editor and moving to our paid email signature manager once your marketing needs grow. Our signature manager helps you easily create, sync, and deploy signatures. It’s just $2/user and brings very high value for money. 
  • For medium, large, or growing organizations we highly recommend trying Wisestamp for teams. It’s made to automate and synchronize your entire organization’s G Suite signatures and save you a lot of valuable time, which you’ll be free to spend on your core activities. If you need different disclaimers for different departments, or if you change your disclaimers or messaging often, then this is the solution for you.

How to add a personal email signature in Google workspace?

You have 2 ways to do this: 

  1. edit your personal G Suite signature, which is the same as editing your signature in Gmail Settings. 
  2. Another great option is by using our free email signature generator – it lets you create a professional email signature in 5 minutes and auto installs it in G suite for you.

How do I organize my email signature?

If by “organize” you mean “construct” then your best option (apart from getting a designer) is to use an email signature generator. Wisestamp has a free tool to do just that. But if you’re looking to make an email signature for your organization, then that’s a whole different set of needs. For that, we recommend using our email signature manager.

Try the Wisestamp signature manager

What is Gmail API?

The Gmail API is what allows programmers to communicate with Gmail via code. For example, a programmer can use the Gmail API to set a user’s email signature in Gmail (similar to what can be done via the user interface only via code).