How to craft an introduction email to a new team

Meeting your team is the first step in starting any new job. While meeting in person is best, remote work and busy schedules often make it difficult.

The best substitute is a thoughtful email. We’ll teach you how to write an excellent intro email to your new team, and hit the ground running.

Importance of a Successful Self-Introduction Email

More than anything else, a well-crafted email which is professionally written shows you’re excited to work with your new colleagues. Your team will also learn about you and help to establish a good connection early on.

Not to mention, a warm and welcoming start will streamline the onboarding process. When people see your enthusiasm, they’re often inclined to reciprocate. As a result, you’ll fit right in and be more productive.

How to Write a Self-Introduction Email:

There’s a science to a good introduction email, but honestly, anyone can do it. Here’s how you can create a friendly, professional, and productive intro email to a new team.

The Structure of an Introduction Email

An introduction email should look like this:

1. Subject Line

New emails flood your coworker’s inboxes every day. Knowing this, you’ve got to craft a subject line to catch their attention. Ensure your subject line is friendly and clearly describes the content of the email. Here are some ideas:

• Just started with [company], and I’d love to get introduced!
• Introduction from the new [job position] at [company]
• Hi [recipient name], I’m [your name] – the new [title]

Indicating your coworker status is vital since the person you’re emailing gets tons of generic greetings from random people.

2. Salutation

You can address your salutation to a single coworker or the whole team. While writing to one coworker is more personal, writing to the entire team is more efficient.

The style of your salutation will vary based on the impression you want to give. For example, a casual greeting would be “What’s up, [name]?” while “Dear [name]” sets a formal tone.

3. Name, Position, and Background

Your identity should be clear because your introduction won’t mean much if your coworkers don’t know with whom they’re speaking. Provide your name, position, department (if applicable), and previous experience, so your coworker has a good sense of who you are.

4. Message

Your message is the heart of your introduction email. Your message should explain why you’re excited to work together and what you hope to achieve in the future. Additionally, expressing admiration for their previous work shows you’ve done your research and strive to be a team player.

5. Salutation

Your salutation is an excellent opportunity to thank your coworker for their time. A “talk soon” or “look forward to working with you” is another way to express enthusiasm.

6. Signature

You can use your email signature template or end it with “-[Name]” for a more casual touch.

How to Introduce Yourself Successfully

Since you understand the structure of an intro email for a new employee, it’s time to learn how to write your own.

1. Pick a tone in line with your company culture

The tone you set in your email will depend mostly on your company culture. For example, a “Yo team!” probably won’t fit a formal culture but would be fine for someplace casual.

2. Explain why you’re contacting them

Although your subject line should give them a clue, explain why you’re writing. Explain that you are just settling in at your new job and want to break the ice.

3. Tell them about yourself and your new role

Summarize your previous experience and your new role at the company. Explain what you do so they know how to interact with you – especially if you’re their new supervisor. Include some personal details, but don’t write a biography.

4. Be friendly

Whatever your firm’s culture, enthusiasm is always welcome. You should emphasize your excitement to start working with them throughout the email. You can even discuss things you want to achieve with each team member if you’re writing to them one-on-one.

5. Respond to questions

An introduction email should welcome conversation. If anyone responds with questions about you, provide complete responses. Better yet, schedule a time to meet in person (or video call if you work remotely).

6. Keep it Brief

Your introduction email should be a short note, not a biography. Brief emails are respectful of your coworker’s time.

Introduction Email Examples:

Now that you know the science of a new employee intro email, we’ll give you some examples. These will let you see the above principles in action and give you ideas for your own message.

Introduction Emails for the New Team You’ll Be Working With

The relationships you create with your team members directly affect your success. As a result, making a solid first impression is more of a necessity than a nice gesture.

An introduction email is an investment in developing a positive relationship with each coworker. Below are some sample intro emails to your new team to help you make a great first impression:

How to introduce yourself to an individual coworker:

An individual email is the best way to make an excellent first impression. Writing to them one-on-one shows that you care, and this isn’t just a routine email.

Subject: New content manager at Acme wants to say hi!

Hello, James!

I’m Amy Albright, the new content marketing manager at Acme Marketing coming over from Example SaaS. Since you’re my new senior editor, I wanted to introduce myself and let you know how excited I am to work with you!

This past year, I was blown away by the organic traffic you drove to Acme with your content, and I can tell I’ll learn a lot from you. I look forward to my first assignments and am available for any questions!

Thanks so much,

– Amy

How to introduce yourself to multiple coworkers at once:

While sending individual emails is more personal, a bulk email is more efficient. After all, you just started a new job and don’t have time to waste.

Subject: Introduction from Acme’s new marketing advisor

Hey all,

I’m Steven Miller, the new marketing advisor at Acme Marketing – joining from Example SaaS. Let me begin by saying how excited I am to work with you all!

I was amazed by your work last year, achieving a 24% increase in inbound leads year-over-year. I’m thrilled to join such a productive team and help take Acme even farther in dominating the marketing space. As an advisor, I’ll be working with you to optimize your skillset further and build you up as professionals.

As I get settled, I’ll arrange video calls with everyone so we can get to know each other. In the meantime, please feel free to reach out to me with any questions or concerns.

Thanks so much for your time!

– Steve

Introduction Email for Other Departments You Will Be Working With

If you’re working with other departments, introducing yourself to them is a good idea too. Just because someone’s not on your team doesn’t mean they won’t be an integral part of your professional life.

How to introduce yourself to an another department’s head:

You can introduce yourself to another department by contacting its head directly. As your contact in that department, they’ll be able to introduce you to everyone else if necessary.

Subject: Introduction from Acme’s new senior editor

Hey Alex,

My name’s Stacy Harris, and I’m the new senior editor at Acme Marketing coming from a similar position at Example SaaS. Since you’re the Head of Marketing at Acme, I thought I’d introduce myself since we’re bound to work together.

I’m impressed with your results last quarter and how you leveraged Acme’s content department to build tons of organic leads for the company. Since you clearly understand the value of great content, we’re sure to have a great time working together.

As I get settled, I’d love to set up a video call with you and break the ice. If you have any questions about my plans for Acme’s content department, don’t hesitate to ask.

Looking forward to working with you,

– Stacy

How to introduce yourself to an entire department at once:

If you’re working with multiple members of a different department, you should introduce yourself to them all at once. This will save you from having to break the ice whenever you first work together.

Subject: Hey support team, it’s the new product engineer

Hi Acme Support Department,

I’m David Montez, Acme Marketing’s new product engineer, following my departure from Example SaaS. My role will be to lead the development of Acme’s CRM tool, which means I’ll work with you to implement new features that meet our customers’ needs. I wanted to send a quick email to let you know I’m excited to be working with such an experienced team.

Acme’s user base has grown massively over the past few years, so we’ve got to keep our product competitive. Because you deal with our clients directly, I’ll rely on you to know how we can best improve our products.

Thanks so much for your time,

– David

Useful Phrases for an Introduction Email

Don’t feel obligated to follow the examples provides above; feel free to create your draft from scratch. But if you’re facing writer’s block, here are a few phrases to help you create a friendly, concise, and successful self-intro email to your new team.

“Feel free to ask me questions about what I will be doing at [Company].”

Your coworkers might not understand the role you’ll fill at your new company. To avoid confusion, make it clear that you’d be happy to answer any questions.

“Thanks so much for your time.”

It’s never cliche to thank someone for taking valuable time out of their day to read your introduction. It shows you are considerate of other people’s needs and sets a good precedent for the future.

“I’d love to hop on a call when you get a chance.”

Calling someone who has an active role in your work will allow you to get to know them better than an email. You can discuss your future work together and get insider tips for success at the company.

Additional Tips to Make Your Introduction Email Successful

Before we finish, we’ve got a few more suggestions to make your intro email for a new job successful:

1. Do Background Research

Make an awesome impression by doing a little background research on the recipient and including details you learned in the email. For example, “Your article on lead generation was fantastic; I learned so much from it.”

2. Don’t Point Out That You’re a Stranger

Don’t announce that you are unfamiliar with the recipient in your email. Using phrases like “You don’t know me” or “We’ve never spoken” will make you appear distant, cautious, and irrelevant. Treat them like a friend if you want to build trust.

3. Follow-Up

If your new colleague does not respond to your well-written email, don’t hesitate to follow up. Your message most likely never reached them due to their overflowing inbox. If you follow up, they won’t miss your message, and you won’t think they ignored you.

Introduction Emails Create Great Relationships

Starting a new job is intimidating, and meeting your coworkers is one of the biggest reasons. After all, your success is highly dependent on how well you work with your colleagues.

So think of your self-introduction email to colleagues as an investment. Successful introductions sow great relationships. Invest your time crafting meaningful messages for your colleagues, and you’ll hit the ground running on day one.